PTO Committee Descriptions

The Madison PTO has many volunteers that work to enhance our students learning, help fundraise, and build our community. There are many ways to contribute to the success of Madison - whether you want to volunteer on a regular basis or help out for a one-time event. Please see our available volunteer opportunities for the 2024-2025 school year below. 


5th Grade Graduation Committee Organizes the 5th grade end of year celebration, class gifts, yard signs, t-shirts, etc.



Art Awareness Chairs will help plan, coordinate, and execute the Art Enrichment for each grade level. Responsibilities include coordinating grade level volunteers, ordering supplies, and overseeing projects as needed. Occurs throughout the school year. 
Bike Rodeo Committee


3rd and 4th grade parents strongly encouraged to volunteer and organize this event. This event takes place within the first few weeks of school and is the kick-off to registering bikes for children to ride to school.


Book Fair


Will coordinate the Madison book fair with Anderson Books, set up and take down of the books, volunteering time during the fair, utilizing software for check out, and connecting with the PTO Treasurer before, during and after the book fair. 



Chicago Dogs & Chicago Wolves Committee

Coordinate a Madison day at Chicago Dogs and Chicago Wolves games. 



Community Holiday Gifts Committee Community Holiday Gifts (CHG) is the largest recurring community outreach program at Madison. In partnership with HSC Family Services, Madison families fulfill the wish lists of dozens of children in our community. Busy months October-December and requires one morning weekend for gift distribution. 



Cultural Night Committee New this year! The committee will assist in planning and execution of the Madison Family Cultural night. We are excited to bring this event to our school. Requires one evening. 



D.A.R.E. Chair Will work with the Hinsdale Police Department to organize the D.A.R.E. program and order the t-shirts for 5th Graders. Preferably a 5th grade parent volunteer.



Dash & Bash Chairs Two dash & four bash chairs will help organize our family fundraiser in the fall. Dash chairs will work with the Village of Hinsdale to coordinate and execute the fun run. Bash chairs will coordinate the all-school party after the run. Coordination will begin mid-summer.


Daughter & Parent Night Chairs Will help coordinate the Daughter & Parent Night community event.
Daughter & Parent Night Committee Will assist the Daughter & Parent Night Chairs in planning this fun community event.



Coordinate the all school directory through Membership Tool Kit. Will occur mainly August-October. 



Family Bingo Night Committee Will plan and execute a family bingo night in the Madison gym working with the PTO Exec Board on timing and planning. 



High Interest Day Chairs Help plan an afternoon of enrichment classes for 3rd-5th graders. Chairs coordinates the details of hosting presenters and volunteers. Planning begins in September and the event is in May. 





Will coordinate hospitality for the school and staff. Current event include: first day of school coffee, teacher appreciation, and teacher conferences. The PTO hopes to add more opportunities to celebrate our wonderful teachers! 



Hot Lunch


Will work with third party company to plan hot lunches throughout the year (1-2 per month). Volunteer opportunities to help day-of will be available at a later date through room parent sign ups.



House & Grounds


Will work with the PTO Treasurer to coordinate any outdoor areas that need maintenance throughout the year (outdoor living classroom, flower plantings at school entrance, etc.). Light summer maintenance required.
House & Grounds Committee Will assist the House & Grounds Chairs with maintenance and planting projects throughout the year. 
Kids Care Club Committee This is a fun and rewarding club for grades 3-5 that helps our community through service projects.  Committee members will plan and execute monthly club meetings before school and events throughout the school year. Student grants are available from District 181 Foundation. 


Madison Book Club Chair Will coordinate with Madison teachers for the spring book club for 3rd-5th graders. The club will meet before school for two, four-week sessions. 
New Families & Kindergarten Welcome Committee Will coordinate activities to welcome new families to the Madison community.



Newspaper Club Will work with grades 3rd-5th to produce a quarterly school newspaper / newsletter. This will likely be an after school activity. Anyone who wants to share their love of communication is encouraged to sign up. 
Parent Night Committee Assist the VP's of Fundraising with the 2025 Parent event celebrating Madison's 100th year! 



Room Parent


Oversees the Room Parent volunteers assigned to each classroom. Heavy communications and coordination with the PTO Exec Board. Will also coordinate, order, and distributer supplies for classroom parties.



School Supplies


Coordinate with a third party company to set up school supplies for the upcoming school year.


Season of Science


Coordinate an "in school" field trip and our family science show in the evening. This event takes place in February.  Committee will also assist in creating the Madison Science Club. The club will meet after school 3-4 times during the school year. 
Sister School Chairs Coordinate PTO events with D181 and Madison's Sister School.
Son & Parent Night Chairs Will coordinate the Son & Parent Night community event.
Son & Parent Night Committee Will assist the Son & Parent Night Chairs with this fun community event.

Spirit Wear


Will work with a third party company to design and coordinate the sale of Madison school apparel. Planning begins mid-summer and sales happen in the fall.



Variety Show


Coordinates Madison's annual Variety Show. Will take plan in late winter / early spring on a weekend. Planning begins in the fall. 



Variety Show Committee

Will help the Variety Show Chairs with the annual show. 


Yearbook Chairs


Will work to execute the 2024-2025 yearbook coordinating with room parents and other events to gather pictures of each grade. Will organize and produce the yearbook.

5th Grade Yearbook Co-Chair 5th grade parents will coordinate student photos and videos for the yearbook and graduation video. Busy months will be September-May for content gathering & input, heavier involvement January-March.