PTO Committee Descriptions

The Madison PTO has many committees that work to enhance our students learning, fundraise and build community. Committee Descriptions for a typical school year are below. For 2022-2023, some events and activities may not be possible with current COVID-19 restrictions. Volunteer opportunities coming soon!

5th Grade Graduation Chair  
Present various artists and art forms in the classroom one time per year in kindergarten, twice per year in 1st-5th grade and assist the students with an art project in the style of the artist. All presentations, materials and supplies are provided.

Art Awareness Coordinator Coordinate the presentation date(s) with the grade level teachers and volunteers. Gather and distribute supplies to the volunteers.

Bike Rodeo Volunteers 3rd and 4th grade parents strongly encouraged to volunteer and organize this event. This event takes place within the first few weeks of school and is the kick-off to registering bikes for children to ride to school.
Book Fair Assist with Setting up and taking down of Book Fair in the Fall and help to sell books at the Fair. Chairs organize fair with vendor to raise money to purchase books, software, and supplies for student use.

Chess Club

Chair coordinates with vendor to run this after school enrichment club

Community Holiday Gifts Community Holiday Gifts (CHG) is the largest recurring community outreach program at Madison. In partnership with HSC Family Services, Madison families fulfill the wish lists of dozens of children in our community. CHG organizes this undertaking beginning in October and delivers over 200 wrapped presents plus grocery gift cards the first Saturday in December. Many volunteer opportunities are available on this committee depending on your interests, whether behind the scenes/administrative or working directly with students, HSC social workers, or recipient families.
D.A.R.E Chair Will work with Hinsdale Police Department to organize the D.A.R.E. program and order the t-shirts for 5th Graders. Preferably 5th grade parent volunteers needed.


Daughter/Parent Night Chairs Will help coordinate Daughter/Parent Night community even
Daughter/Parent Night Committee Will assist chairs in planning this fun community event
Directory Work directly with on-line company and printer to help manage the process and distribute in September or October

Fall Movie Night Community Event Chairs Will help coordinate movie in the park community event
Fall Movie Night Committee Will assist the Fall Movie Night chairs in this fun community event
Field Day Coordinators Will work with teachers and volunteers to help coordinate the Field Day activities
Future Funds Work with staff, principal and parents to create a spending plan for PTO-raised funds

Health and Safety Oversee bike safety rodeo and coordinate other health and safety programs such as Walk to School Day, Robert Crown Programs

High Interest Day Help to plan an afternoon of enrichment classes for grades 3-5. Chair coordinates the details of hosting presenters and volunteers.

Holiday Lights Walk @ Oakbrook Chairs Will organize the holiday lights celebration
Holiday Lights Walk @ Oakbrook Committee Will assist chairs at this fun community event
Hospitality Plan teacher appreciation activities and recognize staff birthdays monthly

Hot Lunch Chairs coordinate hot lunch dates, select vendors, coordinate volunteer sign-ups, communicate ingredients lists, set up and oversee hot lunches throughout the year

House and Grounds Develop and implement landscape plans for Madison and perform light landscaping/gardening work to maintain grounds. Work with landscape companies when necessary. Prepare seasonal planters for school entrances.

Junior Great Books Chairs  
Kids Care Club Facilitate the Madison School service club, using no-cost student ideas and parent ideas. This is a fun and rewarding club that helps the community, for grades 3-5. Student grants are available from District 181 Foundation.

Newspaper Club Chairs Will work with grades 3-5 to produce a quarterly school newspaper/newsletter. This will likely be an after school activity. Anyone who wants to share their love of communication is encouraged to sign up.
New Families and Kindergarten Welcome Committee Will coordinate activities to welcome new families to the Madison community.

Orange Ruler Chairs Our Fall school fundraiser will take place over 2 weeks in September. Will assist an outside organization, Orange Ruler, in executing the event.
Parent Night Co-Chairs Plan the bi-annual (even years) Parents Night Fundraiser, secure auction items and help manage the event. Chairs coordinate venue, vendors, and sponsors.

Parent Night Volunteers Assist the Parent Night Chairs with the 2023/2024 event. The volunteers will mostly be needed for day/night of event but could be asked to help leading up to the event as well.
Retirement Chairs Plan and coordinate events and gifts for retiring staff members.

Room Parent Work with the teacher in your child’s classroom to organize holiday parties, field trip chaperones and other special events. Sign-ups will open in late August/early September, via the PTO eBlast.

School Supplies Work with teachers to compile supply lists, coordinate with vendor to set up class-appropriate kits, launch on-line sale with parents.

Season of Science Coordinate and create a parent-run back-to-school STEAM event in early January and the annual all-school Science Fair in February. 

Sister School Chairs Coordinate PTO events with D181 and Sister School
Son/Parent Night Chairs Will coordinate a Son/Parent community event
Son/Parent Night Committee Will assist the committee chairs in this fun community event
Spirit Wear Offer Madison spirit wear at school events throughout the year. Chair develops Madison product line coordinates orders with vendors.

Variety Show Organize and run the Madison student Variety Show in the spring.

Yearbook Will work to execute the 2023/2024 yearbook coordinating with room parents and other events to gather pictures of each grade. Will organize and produce the yearbook.
5th Grade Yearbook Co-Chair 5th grade parent who will coordinate photos and videos for yearbook and graduation